Administrative Assistant Receptionist

About the Role:

We are seeking a highly organized and detail-oriented Administrative Assistant Receptionist to join our team at our Main Office in Suffolk, VA. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This role requires excellent communication skills, a positive attitude, and the ability to work independently.

Minimum Qualifications:

• High school diploma or equivalent
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance
• Solid written and verbal communication skills

Preferred Qualifications:

• Associate or bachelor's degree in business administration or related field
• 2+ years' experience with administrative and clerical procedures
• Experience with customer service practices
• Ability to organize, multitask, prioritize and work under pressure
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)

Responsibilities (Other duties may be assigned):

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries

Skills:

As an Administrative Assistant Receptionist, you will be utilizing your excellent communication skills to greet and welcome guests, answer and forward incoming phone calls, and provide basic and accurate information in-person and via phone/email. You will also be using your organizational skills to receive, sort, and distribute daily mail/deliveries, and your proficiency in Microsoft Office Suite to perform various administrative tasks. Additionally, you will be utilizing your ability to multitask, prioritize, and work under pressure to ensure efficient operation of the office. Overall, this role requires a professional attitude, solid written and verbal communication skills, and the ability to work independently.

This position description represents a summary of the major components and requirements of the outlined job. Other duties and responsibilities may be assigned or required as business needs dictate. Questions regarding this description should immediately be addressed to the department manager or to Human Resources.

Benefits: In addition to competitive pay, we provide a benefits package that is among the best in the industry. Our comprehensive benefits encourage our employees and their families to build a lifelong relationship with Mills Marine. Benefits are subject to employment eligibility. 

Benefits: Full-time employment

• Paid accrued vacation time
• Company-paid life and accidental insurance with Supplemental Coverage Options available
• 401K Plan
• Health, dental, and vision insurance
• Legal Resource benefit
• 11 Company paid holidays

Mills Marine is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Mills Marine is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.